The City of Helsinki has appended its guidelines and advice for organisers of public events to conform with new health and safety recommendations from state authorities.

Helsinki updates event planner guidelines for coronavirus era

The City of Helsinki has appended its guidelines and advice for organisers of public events to conform with new health and safety recommendations from state authorities. Among other things, a new checklist helps event planners take the necessary precautions to keep participants safe from covid-19 infections.

Municipal authorities and service providers from the City of Helsinki have drawn up new supplementary guidelines for event planners to limit the spread of the covid-19 coronavirus at public events. Organisers of the annual football tournament Helsinki Cup and the Suvilahti Summer festival contributed to the process.

In addition to observing recommendations issued on 14 May from the Finnish Institute of Health and Welfare and the Ministry of Education and Culture, individuals and groups planning public events in Helsinki must in future ensure that all necessary permits, notifications, and other arrangements are submitted well in advance of any planned events.

The new guidelines assist event planners to prevent the spread of covid-19, and in this way ensure that event participants will have a safe experience. The appended version of the event planner guidelines complies with the latest state recommendations and will be updated again in line with any new decisions.

“It is important that future events are carried out as safely as possible. The City of Helsinki wants to support event organisers as well as we can, so attending public events will not present an additional risk to visitors,” says Helsinki’s project manager Päivi Munther.

The City of Helsinki’s new guidelines apply to public events, not public gatherings. Under Finland’s Assembly Act, a public gathering is a demonstration or other assembly arranged for the exercise of the freedom of assembly that is also open for participation or observation to persons who have not been expressly invited.

Helsinki has made a checklist (in Finnish) for event planners available at www.hel.fi/tapahtumallisuus that contains information on the most commonly required permits and other matters that must be considered when planning a public event in Helsinki. Depending on the nature of the event, additional permits and announcements may also be required, beyond those mentioned in the checklist.

The themes of the City of Helsinki’s new coronavirus-era event planner guidelines are as follows:

  • No one with symptoms of an illness should attend a public event or gathering or use public spaces
  • Members of risk groups should avoid public events
  • Unnecessary physical contact should be avoided  
  • Good hand and respiratory hygiene prevents the spread of infection
  • Enhanced cleaning of event premises
  • Steps to take if a coronavirus infection is traced back to your public event or gathering
  • The importance of communications

In addition, the City of Helsinki recommends that event organisers use the city’s supplemental guidelines as a basis for drawing up their own more detailed list of measures to prevent the spread of the disease and attach it to their event notifications.

Event planners are welcome to contact marketing@hel.fi for more information.

Kuva: Vesa Laitinen