How to apply
This page provides a brief overview of the City's recruitment practices. The City of Helsinki does not have a centralised recruitment service. Instead, each City division and municipal enterprise takes care of its own recruitment. The recruitment carried out by City divisions and municipal enterprises is steered by their own instructions, as well as by the City's shared recruitment instructions and principles and relevant legislation and regulations.
1. Job advertisements and how to apply
All of the City's permanent and long-term positions that become available for external recruitment are announced on the City's shared recruitment website. Open jobs can be viewed on the city's recruitment website at helsinkirekry.fi. In addition to this, recruitment supervisors make use of various support channels to advertise open jobs. The most commonly used support channels are the mol.fi website maintained by TE Services, oikotie.fi, monster.fi and the largest newspapers and professional magazines based on the profile of the job in question. Some open jobs are also advertised on LinkedIn as well as helsinkirekry's Facebook page and Twitter account.
The City's official newspapers for advertising open jobs are Helsingin Sanomat, Hufvudstadsbladet and Metro. These newspapers advertise all public servant positions that are to be filled based on the decision of a City organ, such as the City Council, the City Board or one of the City's committees and boards. These positions typically consist of positions in the City's higher management. The official newspapers may also be used to advertise other open jobs.
Temporary work offered by the City of Helsinki is advertised on the website of Seure Henkilöstöpalvelut Oy, a recruitment agency co-owned by the municipalities of the Helsinki Metropolitan Area, at www.seure.fi. See also Temporary and substitute work.
2. Applying for a job
Applications for open jobs should be primarily submitted through the City's electronic recruitment system. Alternatively, you can also submit a paper application to the City's Registrar's Office. When doing so, make sure that the application and the envelope both include the job key, consisting of three figures, of the job you are applying for. E-mail applications are not accepted.
The City's open jobs have a minimum application period of 14 days and a maximum application period of 30 calendar days. The application period ends on the last day of the specified application period, primarily at 16:00. The exact end time may vary, however, so you should always check the end time on the job advertisement. Applications received after the end of the application period will not be considered. Please read the instructions on how to set up an account and how to fill out an application in the recruitment system. It is recommended that you read the instructions before you start filling out the form.
3. Public service or contractual employment relationship?
The City's open jobs are based on either a public service or a contractual employment relationship. Jobs in which the employee exercises public power are based on a public service employment relationship. Other jobs are based on a contractual employment relationship. Nowadays the majority of the City's jobs are based on a contractual employment relationship. In addition to higher management positions, public service employment positions include rescue personnel, physician and teacher positions.
The recruitment process for public service employment positions is more strictly regulated that the application process for contractual employment positions. The details of the recruitment process, such as the length of the application period, the publication of the job advertisement and the information that must be included in it, are regulated by law. Public service employment positions are also subject to qualification requirements, i.e. unconditional requirements that the applicant must meet in order to qualify for the position.
The decision-making related to appointment is also regulated. Appointments can be made either by an office holder or one of the City's decision-making organs (committees and boards, the City Board or the City Council). The selection process may take a long time due to the multi-stage decision-making process, particularly in recruitment procedures in which the appointment decision is made by the City Board or the City Council.
The recruitment process for contractual employment positions is not as strictly regulated as the recruitment process for public service employment positions. The recruitment process for contractual employment positions is subject not only to legislation and good recruitment practices, but also the City's own recruitment instructions, regulations and principles.
The recruitment process for both public service employment positions and contractual employment positions is also subject to the ban on discrimination and the stipulations of the Act on Equality between Women and Men and the Non-discrimination Act.
4. Inquiries related to recruitment
The City of Helsinki does not have a centralised recruitment service. Instead, each City division and municipal enterprise takes care of its own recruitment. Additional information about an open job can be requested from the supervisor mentioned in the job advertisement. Applicants are kept informed of the progress of the application process primarily via e-mail. Applicants that are invited to participate in a job interview are primarily contacted by phone (summer job recruitment procedures may vary due to the large number of applicants). All applicants are notified of the end and the results of the application process.
5. Additional information requested from applicants
During the application process, you should be prepared to verify the following information if you are invited to a job interview.
Diplomas and certificates of employment
You do not need to attach diploma/degree certificates, certificates of employment, language certificates or other qualification materials to your application. However, you should bring them with you to the job interview so that they can be verified.
Pre-employment medical examination
When you apply for a permanent job or a fixed-term job lasting for over a year, you are required to provide a favourable statement regarding your health, as prepared by the City's occupational health services. You must present the statement to your supervisor before signing your employment contract. If you are appointed to a civil servant position, the appointment to office includes the deadline by which the statement must be presented.
Some of the City's jobs require you to present a certificate confirming that you have undergone drug testing. Applicants are notified of possible drug testing in advance, and the testing is conducted as part of the pre-employment medical examination.
Some jobs that demand particular reliability, especially in regard to financial matters, require the applicant to have a flawless credit history. Applicants are notified of a possible credit check in advance, and the credit check is only carried out for the person chosen for the job. The credit check is conducted before the appointment to office or the signing of the employment contract.
Criminal record extract
Some jobs require the City to check the applicant's criminal record. These include jobs that involve working with under-aged children and young people. The requirement to check the applicant's criminal record will be mentioned in the job advertisement.
The application procedure for managerial, supervisory and certain expert positions may include a pre-employment assessment to support the selection decision. These assessments are made by a third party assessor specialising in pre-employment assessments. The pre-employment assessors used by the City are all licensed psychologists.