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Research Permit

The Education Division of the City of Helsinki requires all data collectors and researchers to submit a research permit application for any data collection, research, thesis or other project in which information on clients, pupils, students or staff of the division will be collected or processed. This applies to all data collection and research methods.

A permit is also required for online and offline surveys, practice-led research and development projects that result in a research report or published results. Apply for a permit with the Research permit application form (pdf).

Before submitting your research permit application, check that you have provided all the required information and that all annexes are included with the application.

Before submitting the application, contact the daycare, school or other educational institution where you wish to conduct your research. The approval of the director or principal of the school, daycare or other educational institution where you wish to conduct your research is required in your application. Mark the approval date, name and e-mail address of the director of each unit on the application (form, point 6.).

If your research involves children under the age of 15, please note that you must ask for the consent of the guardians with a consent form. If a guardian does not give his or her consent, the minor cannot participate in your research. Children aged 15-17 can themselves agree to participate in a research conducted in their school. However, their guardians must be informed in advance in writing about the research. Please note that the research permit applicant must ensure that the information letters and the consent forms comply with the data protection regulation.

Processing time

Submit the research permit application well in advance of your research. The applications are usually processed within two to 4 weeks of their arrival in the order they arrive. If your data collection or research includes special categories of personal data (information on GDPR), the processing time may be longer than 4 weeks. Collecting personal information also requires privacy notice (tietosuojailmoitus) and sometimes even a statement from the ethics committee. Missing information or missing annexes will delay the process.

Plan your research so that the data collection can be done within the working hours of schools or educational institutions, and within the opening hours of daycares and preschools. Submit your application no later than by the end of September if you wish to execute the data collection in the autumn term. If you, however, wish to execute the data collection in the spring term, submit your application no later than by the end of February. Please note that applications are not processed in July.

Submitting the research permit application

Send the research permit application and the required annexes to the City of Helsinki Registry:

Helsingin kaupunki, Kirjaamo
Kasvatuksen ja koulutuksen toimiala
PL 10, 00099 Helsingin kaupunki


The visiting address of the Registry: Kaupungintalo, Pohjoisesplanadi 11–13, 00170 Helsinki

tel. 09 310 78018

E-mail inquiries will usually be responded to within 48 hours on weekdays. Telephone inquiries on Mondays 1:30 to 3:00 p.m., on Thursdays 1:30 to 3:00 p.m. and on Fridays 9:00 to 10:00 a.m.