Monitoring based on the Tobacco Act and the Medicines Act

Retail license application for tobacco products and nicotine-containing liquids

Tobacco products and nicotine-containing liquids may only be sold under a retail licence granted by the municipality. The licence is specific to the sales outlet and licence holder. A retail license for tobacco products and nicotine-containing liquids is applied for using a national application form maintained by the National Supervisory Authority for Welfare and Health (Valvira).

The application must include a self-monitoring plan for the sale of tobacco products and nicotine-containing liquids and in special cases also the floor plan of the sales outlet (if the points of sale are located somewhere other than service points/cash registers). It is recommended that economic operators fill out the application electronically. The application form, a template for the self-monitoring plan and related instructions can be found on the website of Enterprise Finland.

In Helsinki, paper applications should be sent to the following address: City of Helsinki Environmental Services, PO Box 500, FI-00099 CITY OF HELSINKI.

The processing of the application is subject to a processing fee. Holders of a retail licence for tobacco products and nicotine-containing liquids are also charged an annual supervision fee. In Helsinki, the fee amount is decided by the City Environment Committee’s Environment and Permits Sub-committee.

Wholesale notification

The wholesale of tobacco products and nicotine-containing liquids requires the wholesaler to submit a written notification to the municipality. The license is specific to the sales outlet and licence holder. The wholesale notification is submitted using a national notification form maintained by the National Supervisory Authority for Welfare and Health (Valvira).

The notification must include a self-monitoring plan for the sale of tobacco products and nicotine-containing liquids and in special cases also the floor plan of the sales outlet (if the points of sale are located somewhere other than service points/cash registers). It is recommended that economic operators fill out the notification electronically. The notification form, a template for the self-monitoring plan and related instructions can be found on the website of Enterprise Finland.

The processing of notifications is subject to a processing fee. Wholesalers of tobacco products and nicotine-containing liquids are also charged an annual supervision fee. In Helsinki, the fee amount is decided by the City Environment Committee’s Environment and Permits Sub-committee.

Notification of the retail sale of nicotine-containing liquids

An operator holding a tobacco product retail licence that has been granted under the old Tobacco Act may also sell nicotine-containing liquids at the same sales outlet after submitting a written notification on the matter and providing an updated self-monitoring plan and an account of the number and location of points of sale.

The processing of notifications is subject to a processing fee. Holders of a retail licence for tobacco products and nicotine-containing liquids are also charged an annual supervision fee. In Helsinki, the fee amount is decided by the City Environment Committee’s Environment and Permits Sub-committee.

Retail license application for nicotine products

Nicotine products may only be sold by tobacco-selling retail stores, kiosks and service stations as well as bars and restaurants under a retail licence granted by the municipality. A retail licence can be applied for using an application form available on the City of Helsinki’s website.

Retailers of nicotine products operating in Helsinki should send their applications to the following address: City of Helsinki, Registry/Environmental Services, PO Box 10, FI-00099 CITY OF HELSINKI or to helsinki.kirjaamo@hel.fi.

The processing of the application is subject to a processing fee. Holders of a retail licence for nicotine products are also charged an annual supervision fee. In Helsinki, the fee amount is decided by the City Environment Committee’s Environment and Permits Sub-committee.

Changes in licence information and ending sales

The holder of a retail licence must inform the municipality in advance of any changes in the information provided in the licence application (change in the number of points of sale, changes in the products sold, change in the name of the outlet) or if sales are to be ended. This information may affect the annual supervision fees, so any changes must be reported well in advance. If the licence holder’s business ID or the address of the sales outlet changes, the licence holder must apply for a new retail licence.

Annual supervision fees are charged for all licences valid on the day that the fees are determined (1 January). Fees charged will not be refunded. Notifications of changes in licence information or the ending of sales can be submitted via e-mail to tupakkalupa@hel.fi or by mail to City of Helsinki Environmental Services, PO Box 500, FI-00099, CITY OF HELSINKI. Notifications must include the following information: the holder of the licence, the sales outlet, the licence number, the date of the change/ending of sales.

Applications for smoking bans in housing corporations

Instructions for applying for a smoking ban in a housing corporation and the application form are available on the website of the National Supervisory Authority for Welfare and Health (Valvira) (in Finnish). Asuntoyhteisöt - Valvira

Applications for smoking bans in housing corporations located in Helsinki should be submitted to the following address: City of Helsinki, Registry/Environmental Services, PO Box 10, FI-00099 CITY OF HELSINKI or to helsinki.kirjaamo@hel.fi

The processing of the application is subject to a processing fee. In Helsinki, the fee amount is decided by the City Environment Committee’s Environment and Permits Sub-committee.



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25.09.2017 08:55