Monitoring based on the Tobacco Act and the Medicines Act

The Environmental Health Unit’s duties include the control of sales of tobacco products, electronic cigarettes and nicotine-containing liquids as well as the control of smoking prohibitions and limitations. Smoking equipment, cigarette substitutes and imitation products are also included in the control operations. Additionally, the sales of nicotine products defined in the Medicines Act are controlled.

Applications for smoking bans in housing corporations

Instructions for applying for a smoking ban in a housing corporation and the application form are available on the website of the National Supervisory Authority for Welfare and Health (Valvira) (in Finnish). (Housing corporations – Valvira)

Applications for smoking bans in housing corporations located in Helsinki should be submitted to the following address: City of Helsinki, Registry/Environmental Services, PO Box 10, FI-00099 CITY OF HELSINKI or to helsinki.kirjaamo@hel.fi.

The processing of the application is subject to a processing fee. In Helsinki, the fee amount is decided by the City Environment Committee’s Environment and Permits Sub-committee.

Sales permit applications for tobacco products, nicotine-containing liquids and nicotine products

Retail sales of tobacco products, nicotine-containing liquids and nicotine products are subject to a licence. The wholesale of tobacco products and nicotine-containing liquids requires the wholesaler to submit a notification. The processing of notifications is subject to a processing fee (environmental healthcare pricelist). Holders of a retail licence for tobacco products and nicotine-containing liquids are also charged an annual supervision fee. If necessary, you can contact the Environmental Health Unit via tupakkalupa@hel.fi

Tobacco products and nicotine-containing liquids

Instructions and forms for applying for a retail sales permit and making a wholesale notification regarding tobacco products are available on the website of the National Supervisory Authority for Welfare and Health (Valvira) (in Finnish). (Tobacco – Valvira)

Applications and notifications regarding tobacco product retail locations in Helsinki can be send either through the electronic system or by post to: City of Helsinki, Environmental Services, PO Box 58235, FI-00099 CITY OF HELSINKI or to tupakkalupa@hel.fi.

Nicotine products

The municipality grants sales permits for nicotine products defined in the Medicines Act to retail shops, kiosks, service stations and food businesses. A permit can only be granted for sales premises that have been granted a retail permit for tobacco products and nicotine-containing liquids. Retailers of nicotine products operating in Helsinki should send their applications to the following address: City of Helsinki, Registry/Environmental Services, PO Box 10, FI-00099 CITY OF HELSINKI or to helsinki.kirjaamo@hel.fi.

Annual control fees

The annual control fee for tobacco products and nicotine-containing liquids in Helsinki is, at the moment, EUR 500 per point of sale, when either tobacco products or nicotine-containing liquids are sold, or EUR 1,000 when both tobacco products and nicotine-containing liquids are sold. This means that in a store with one cash register (= point of sale), the control fee is either EUR 500 or EUR 1,000 depending on whether the store sells both tobacco products and nicotine-containing liquids or just one of them. For example, in a store with five cash registers selling only tobacco products, the control fee is EUR 2,500. Annual supervision fees are charged for all licences valid on the day that the fees are determined (1 January). During the first year, the payment date is determined based on the day the permit is granted. Fees charged will not be refunded.

The annual control fee for nicotine products is EUR 125 per sales point. Annual supervision fees are charged for all licences valid on the day that the fees are determined (1 January). During the first year, the payment date is determined based on the day the permit is granted. Fees charged will not be refunded.

Changes in licence information and ending sales

Changes in licence information and ending sales of tobacco products, nicotine-containing liquids and nicotine products must be reported in advance to the Environmental Health Unit. Changes to the number of sales points and product groups sold impact the annual control fee for tobacco products and nicotine-containing liquids. Annual control fees are charged for all licences valid on the day that the fees are determined (1 January), applying the licence data available to the Environment unit. Fees charged will not be refunded.

If the licence holder’s business ID or the address of the sales outlet changes, the licence holder must apply for a new retail licence.

Notifications of changes in licence information or the ending of sales can be submitted via e-mail to tupakkalupa@hel.fi or by post to City of Helsinki Environmental Services, PO Box 58235, FI-00099, CITY OF HELSINKI. Notifications must include the following information: the holder of the licence, the sales outlet, the licence number, the date of the change/ending of sales.

Starting the sales of nicotine-containing liquids

An operator holding a tobacco product retail licence that has been granted before 15 August 2016 (under the old Tobacco Act) may also sell nicotine-containing liquids at the same sales outlet after submitting a written notification on the matter and providing an updated self-monitoring plan and an account of the number and location of points of sale. With regard to licences in accordance with the new Tobacco Act, see the section entitled Changes in licence information and ending sales.

A fee of EUR 95 will be charged for processing the notifications. Starting the sales of nicotine-containing liquids affects the amount of the annual control fee.



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01.03.2018 09:42