Decision making in the City organization
After a motion has been introduced in the City organization, a procedure is commenced in the City Department or the City Group Company under whose authority the initiative falls. The relevant City Department or City Group Company is responsible for preparing a proposal on the motion and, when complete, the proposal is submitted to the relevant committee or board for decision making. In some matters the decision making power has been delegated to a particular City officer.
The committees and boards decide on motions under their authority, as regulated by their ordinance. In cases where the authority of the committee or board is inadequate to decide on the motion, it shall be submitted to the City Board and possibly further to the City Council.
The offices of the central City administration (Administration Centre, Economic and Planning Centre and Personnel Centre) can also prepare motions to be handled directly by the City Board. The City Board’s ordinance defines which matters fall under the City Board’s authority. The Mayor and the Deputy Mayors present the motions under the City Board’s authority to the Board.
The City’s highest decision making body is the City Council. The City Council deals with such motions which according to the Municipal Law fall under the City Council’s authority, as well as such motions for which the City Council has not transferred authority to other City bodies. Proposals for the City Council decision making are prepared by the City Board. Motions concerning City subsidiaries and foundations are dealt with by the City Board’s City Group Division.
The execution of a decision is handled by the department or City Group company under whose authority the matter falls.
The City Board has set up a number of working and advisory groups to prepare, execute and monitor certain activities.
The agendas and decisions of all City bodies, as well as their members, dates and times of meetings and duties, can be found on the bodies’ own websites.
Regulations concerning decision making
Regulations concerning city administration and decision making can be found in the Municipal Law, in the rules of administration approved by the City Council and in the ordinance, which the Council can use to transfer some of its authority to other City bodies, persons of trust and City officers.
The rules of administration govern the convening of municipal bodies, the presentation of issues, the preparation and inspection of the minutes and their placement on display, the signing of documents, the dissemination of information, the municipal financial administration and the audit of the administration and finances. The rules of administration also define how municipalities should provide services to residents from different language backgrounds, applying the same principles.
For the organization of City administration, the City Council has issued a number of regulations, which govern municipal officers and the officers’ activities, distribution of authority and duties.
In addition to these webpages, information on City decision making is available from the registrar’s offices of City departments and the secretaries of committees and boards.